Home > Guidance Glimpse > Archive 05-06

Guidance Glimpse: Student Selection Day and Interviews

Below you will find examples of different practices. It goes in this order:

1. Teacher Interview process from Gordon Cooper
2. Selection Criteria from Tulsa Tech
3. Wait List from Mooren Norman

Please contact the person on each if you need more information!

I do hope that everyone had a great Spring Break and just think.....school will be out soon!

Angela Lesher
Admissions Services Coordinator
918.828.5205
Fax 918.828.5209

Teacher Interviews At Gordon Cooper Technology Center for 2005-06

The enrollment process at GCTC for high school students is as follows:

1. Submit application to high school counselor at sending school
2. Counselor completes application with required documents and signature
3. GCTC counselor comes to sending school and has interview with student and parent
4. Program instructors review applications and make recommendation
5. Students are ranked in order highest to lowest and placed in available program slots by secondary counselor

Some teachers had been conducting a second interview on their own prior to placement. This year we offered this to all instructors and made students aware of the second interview at the initial interview. We had 7 out of 23 instructors opt to do second interviews for 05-06. Student Services made postcards and filled them out and mailed them to the number of students that the instructors requested to interview. They gave us the time intervals they wanted to use and we made their interview schedules for them. We made any changes that people needed on the schedule prior to giving the schedule to the instructors. We had two professional days in place on March 25th and April 1st that we used as our interview days. This allowed us to still make our initial approved list deadline to the sending schools of April 15th. We had a duplicate form that we used for the interview to rank students that also serves as their plan of study. A copy of this was given to the instructors to use as their information for the interview. They interviewed the student with a parent and some even administered a short Math test. They made notes and a recommendation on the information sheet and returned it to Student Services to be used when placing the students in the programs. We had the students and parents check in at Student Services (SS) to sign in and get a visitor badge. They were escorted to the program for their interview and then they checked back out of SS after the interview.

The process did add extra work to SS, but went smoothly and the parents seemed to enjoy being there and meeting the instructors. We are one day in so I do not have much feedback, but the instructors seem to be happy with the process and feel it will improve the level of student they get. Other instructors that chose not to interview did not feel a second interview was necessary for a variety of reasons. SS felt that the second interview added value to some of the courses that needed a more serious student and offered the instructors a chance to go into more detail about expectations with student and parent.

Please feel free to call me with any questions you may have: Anja Grissom 405-273-7493 x 478

Tulsa Technology Center: Student Selection Process
From: Handbook for Selection Teams

Recruitment Year 2005-2006
Contact: Angela Lesher - Office: 918.828.5205

Selection Team Responsibilities

Prior to Selection Day:

1. Assign Individual Program Criteria point breakout
   1. Program Visit/Tech Fair 10 points
   2. Interest (Interview) 50 points
   3. Academic Achievement 40 points
      Selected Classes GPA = 20 points
      Test Scores = 20 points

   Note: Teams will assign specific point values to Interest Area categories.

2. Set cutoff score for each program is 50 points
3. Determine Program Openings

   Formula:  + Maximum Capacity (set by state - SAS system)
             - Pre-enrollment (done @ campus) 
             + Over-enrollment (set by district)
             - Adult slots (25% of capacity until Feb. 18)
             = Available program openings for high school 
   

4. Determine team members for the selection team and assign a chairperson

Selection Day

1. Review Criteria Rating Form (CRF) and assign points (individually)
2. Review CRFs as a group and determine average score for individual applicant
3. If a CRF has a point discrepancy of 15 to 20 points or more the team will re-evaluate that applicants CRF's
4. If an applicant is within 5 points of meeting the minimum score of 50, the team will evalutate the CRF's to see if additional points can be given.
5. CRF's are stapled by applicant ID number
6. Record each applicants average score on the Master Report Sheet
7. All Selection Team Members sign off on Master Score Sheet
8. Turn in Master Score Sheet with all CRF's to the tabulation team
9. Tabulation team verifies score averages and signs off on the Master Sheet
10. If a discrepancy is found the CRF's and Master Score Sheet will be returned to the Selection Team.
11. Once the Program Name is displayed on the white board - the team is released and should finish the day as per their campus director's instructions

Program Selection Criteria follows.

Program Selection Criteria 2005-2006

Program Name __________________________________ Campus______________________

Instructor(s)__________________________ ______________________________________

Program Minimum Score ______50______ Date____________________

1. Attend Tech Fair or Visit Program - 10 Points

   Did you Attend Tech Fair or Visit a Program on your own?

2. Interest - 50 Points

   Selection team must assign a point range value to all categories with a cumulative number of 50.

   	Point	Category	Specifications/Rationale
   A		Education/Job After you complete your education, what kind of job do you want & why? How will this program help you get the job you want?
   B		Related Skills/ Technical Training/ Academics What do you already know how to do that relates to this program?
   C		Activities What are you involved in?
   D		Teamwork Give an example of something you have done as a member of a group/ team that you could not have done alone.
   E		General Information Are You Working? Have you visited a related Industry?
   F		Program Specific Questions 4 Questions that relate to your program

3. Academic Achievement - 40 Points

   This section will be pre-scored through the computer database. This area determined by cluster. (Figured by database)

   1. Selected Classes GPA 20 Points
   2. Test Scores 20 Points - Math & Reading

   Point	Category	Specifications/ Rationale
   20	Selected Classes Grade Point Average	3.4 - 4.0 = 20 points 2.8 - 3.3 = 15 points 2.0 - 2.7 = 10 points 1.5 - 1.9 = 6 points 1.0 - 1.4 = 3 points Below 1.0 = 0 points
   20	Test Scores Math & Reading

Moore Norman Technology Center- Waiting List

MNTC's waiting list is an excel file that can be viewed by anyone in student services. It is located in our F-drive on their computer. Anyone can view the list, but each program is placed in a career cluster that has an Advisor (Counselor) and Consultant (secretary) in charge of making changes and updates to their programs waiting list. This enables us to access waiting list from our office, instead of having to go out and look in a filing cabinet. This is much easier to manage then our old paper and file folder process. Please e-mail me if you have any questions or are interested in more detailed information.

Cole Atkinson
MNTC Representative